MotaWord Founder Evren Ay answers the questions that MotaWord proofreaders asked on November 6, 2019

Published on Nov 14, 2019

by Evren Ay



How do we spell check on MotaWord? What more can be done to unify the tone of voice in MotaWord projects? Can the "Review" page be printed? How can it be improved? These questions are answered in this video. You can follow through the provided script for quick answers or watch the video directly.

You can review the answers and also use the links in this article - ODE TO MY SPELLCHECKER (AND WHY TRANSLATION IS BETTER WHEN IT IS DONE BY PEOPLE) to learn how to turn on your spell check function in your browser. 

Here is the full script of the video:

0:07.9 What are we here to talk about today?

Well, we are here to gather a lot more content for you, but no, we are here to talk about the questions that our proofreaders asked in the last week's proofreader session. We basically started having these sessions where Oytun and I sit with our proofreaders and answer any of their questions. And there are some questions where they ask us "our favorite colors" but there are other questions where it is relevant to other proofreaders so we are here to answer those. And you have a list of the questions so feel free to ask those and I'll just answer them.

0:44.8 So we'll jump in, proofreader Cassio asks "How do you use spell check in MotaWord projects?"

Well, MotaWord is a translation system that uses the full power of your browser. That means that it also uses the spellchecker of your browser. Whatever browser you use, be it Chrome, Safari, Edge (used to be Microsoft Internet Explorer) now it is called Edge, MotaWord would basically use the spell check of your browser and I would wholeheartedly recommend that you actually allow your spell check - typos are a really serious mistake on our platform that we do not like seeing and I know for a fact that our clients do not like seeing. What we are going to do is, in this article, for example, we'll put a link on how to install the spell check on every major browser so that anybody who has a question like that can just click on the link, follow the prompts and ensure that their spell-check functions perfectly on their browser.

So spellcheck is available on MotaWord, it is through the browser and you can actually install it on your browser and use it.

2:02.5 Isabel asks, or maybe suggests, "It would be a great idea to make the tone of the translation visible at all times in the translation platform since this important information is usually lost in big style guides or does not appear there at all. Whenever this is not clear (sometimes text and context don’t help), proofreaders find both tones mixed and often spend more time than necessary amending something that could be prevented easily." What are your thoughts on that?

Consistency and the style of translation are really important and they change based on the needs of the client. So one of our clients which is Iron Mountain that is getting their HR or security documents translated through us has a different tone of voice that they need their translations in, as opposed to let's say a gaming company, like Electronic Arts that may need a more informal type of translation done. So, we rely on the style guides that we prepare with the client in order to respect that tone of voice, plus we rely on the glossaries.

3:16.5 Laura asks, "Is there a way to improve the 'Review' page, or to print it? It is sometimes hard to view the source document and the translated one and check that everything is OK. The characters are too small."

This sounds like a UI issue. It is, it is. I remember answering this question during the meeting and this is actually something that we answer on the intercom, when some proofreaders tell us they cannot see the review page.

Let me first answer the first part of this question. Number 1, there is absolutely no way to print the review page. We do not allow it for a very simple reason, it is our solemn promise to our clients that none of our translators or none of our contributors for anything - even our project managers, etc., they do not have a full copy of the documents to share, to do anything they want with... So printing is out of the question, copy/pasting is out of the question, those are things that we do not allow. But as far as getting the review page seen, in certain projects, it is not totally necessary. For example, if the document that we are translating, or the content that we are translating is an Excel file, the preview page or the review page would be really short, small and would be quite unnecessary because our translation editor would show those strings. If the document that we are translating is an Excel file, it is much preferable to use the Translation Management System of MotaWord, the Translation Editor to review the whole project over and over again because the Excel is not going to show you anything, it does not carry any stylistic information, etc. it basically would do a poorer job of showing you the content and yes it would be much smaller because we are trying to restrict ourselves to a single screen so just using the Translation Editor is a better idea. For CSV files, for XLIFF files, or for any kind of programmatic language files, the review page is actually not very useful. But if you are having a problem reviewing a Microsoft Word document or a Powerpoint document, yes then definitely, by all means just go to Intercom, let us know sometimes there are errors and we'd love to get those fixed but usually those are the type of errors we encounter less and less as our systems get more robust.

Great. 

Well, I guess that was all 3 questions, we look forward to having the meeting this week coming up with more questions and answering all of them. You can just leave a comment down at this blog or you could actually just ask us your questions anytime you want by either joining the meetings that we hold for proofreaders or by going over to www.motaword.com and asking your questions directly to one of our colleagues on our Intercom app. Thanks a lot. Bye.


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